Privacy policy

Effective date: July 15, 2026

This Privacy Policy describes how CodeControl BV (referred to as "we," "us," or "GeneaGenie") collects, uses, and protects the personal information you provide when using our website, https://www.geneagenie.be.

We take your privacy extremely seriously. By using our service, you agree to the collection and use of information in accordance with this policy.

1. Data controller

The Data Controller responsible for the processing of your personal data is:

CodeControl BV
Address: Menenstraat 343, 8980 Geluveld, Belgium
Website: https://www.codecontrol.be
Contact: [email protected]

2. The data we collect

We collect and process the following categories of personal information:

First and last name

Purpose of processing: To create and manage your user account.

Legal basis (GDPR): Performance of a contract.

Email address

Purpose of processing: To create your account, communicate with you regarding your service usage (including search results), and, if you consent, for sending commercial information.

Legal basis (GDPR): Performance of a contract or consent.

Connection data and cookies

We use session cookies. These cookies are temporary and are stored only while you are browsing our site. They are essential for the website's operation (e.g., keeping you logged in or maintaining user preferences during a single session).

Spam protection (Google reCAPTCHA)

Our sign-up form is protected by Google reCAPTCHA to prevent automated abuse. When you use that form, Google may process technical data such as your IP address and browser characteristics. This processing is based on our legitimate interest in keeping the service secure. For more information, see Google's privacy policy: https://policies.google.com/privacy

3. How we use your data

Your personal data is used exclusively for the following purposes:

  • Account management: To allow you to access your private account and use our services.
  • Communication: To inform you of important service updates or to respond to your support requests.
  • Site functionality: To ensure the functionality and security of our website.

Your genealogical data (GEDCOM files, matches, etc.) are never used for purposes other than providing you with the requested search results and are never added to a searchable database or shared with third parties, in accordance with our service commitments.

4. Sharing and transferring your data

We never share your personal data (name, email) with third parties for marketing or commercial purposes.

Your data may only be disclosed in the following cases:

  • Legal obligations: If required by law or a valid legal process.
  • Service providers: We may use third-party service providers (e.g., server hosts) to assist us in operating the website. These third parties only have access to your data to the extent necessary to perform these tasks on our behalf and are contractually bound to maintain the confidentiality of your information.

5. Data security and retention

Security

We implement appropriate technical and organisational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access.

Retention

We retain your personal data (name, email) for as long as your user account is active or as long as necessary to provide our services to you. If you delete your account, we will also delete your personal data, unless we are legally required to retain it.

Storing your GEDCOM file is entirely optional. When you choose to upload your GEDCOM in the Family tree section, we retain it in your private account until you delete it. If you run a search without storing your GEDCOM, the file is permanently deleted from our servers as soon as the search is completed, and only the matching data is kept in your private account.

6. Your GDPR rights

In accordance with the GDPR, you have the following rights regarding your personal data:

  1. Right of access: Request a copy of the data we hold about you.
  2. Right to rectification: Request the correction of any inaccurate or incomplete data.
  3. Right to erasure ("right to be forgotten"): Request the deletion of your personal data.
  4. Right to restriction of processing: Request that we limit the way we process your data.
  5. Right to object: Object to the processing of your data for certain purposes.
  6. Right to data portability: Receive your data in a structured, commonly used, and machine-readable format.
  7. Right to withdraw consent: Withdraw any consent you have given us at any time.

To exercise any of these rights, please contact us at the address provided in Section 1.

7. Right to lodge a complaint

If you believe that we have not processed your personal data in accordance with the GDPR, you have the right to lodge a complaint with the Belgian Data Protection Authority (DPA):

Belgian Data Protection Authority
Address: Drukpersstraat 35, 1000 Brussels
Website: https://www.gegevensbeschermingsautoriteit.be/

8. Changes to the privacy policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. We advise you to review this policy periodically for any changes.

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